1.1 Obtain on a daily basis from Store/Purchasing Section, receiving report together with receiving summary, purchase request/LPOs etc. and after verifying update the daily receiving invoices onto the system on a daily basis.
1.2 Ensure relevant signature appear on the invoice received and receiving stamp affixed on it.
1.3 Prepares payable vouchers with expense distribution for suppliers invoice appropriately coded.
1.4 Prior to process the payment to ensure that the relevant statement of account has been obtained from the Suppliers.
1.5 To process/release the payment to the Suppliers on a priority basis according to the daily cash flow update/based on approved credit limit.
1.6 Controls the serial numbers of payable vouchers.
1.7 Files payable vouchers with cheques paid with relevant notes and documents monthly.
1.8 Maintains ledger for merchandise in transit, records, charges, credits and balance are adequate.
1.9 To ensure to process & release the payment without fail on or before the deadline for Utility bills including telephone bills, Government authorities payments such as Tourism Fees, Municipality Tax & VAT payment etc.
1.10 To ensure to make the payment for all AMCs/Contracts as per the deadline and to maintain the reconciliation/records with supporting documents.
1.11 Matches invoices with purchase orders, receiving reports and check invoices as to quantity, price and extensions.
1.12 To assist for the monthly payroll preparation/process
1.13 Checks the coding of all disbursements made against all petty cash purchases.
1.14 Maintains up-to-date files accounts payable records (including bank transfers).
1.15 Verifies monthly Telephone invoices & notify to all concerned if any personal usage on it.
1.16 Assists the Accountant for month end closing & preparation of monthly financial statements.
1.17 Performs related duties and special projects as assigned by the HOD.
1.18 Interacts with other employees of the Accounting, Cost Control and Purchasing Office as and
when necessary.
1.19 Payment Vouchers/Bank transfer documents have to be maintained serially and to be filed on a
day to day basis.
1.20 To reconcile the monthly telephone bills for any personal usage and if any to highlight all
concerned prior to process the payment.
1.21 Interacts with outside members of the community such as, but not limited to, suppliers and
customers as and when required.
1.22 Cooperate, coordinates with Hotel Departments as required.
1.23 To ensure to disburse all petty cash purchase/reimbursement on time without any further delay.
Specific Duties and Responsibilities: (General Cashier)
1.24 Collects remittance envelopes from safe drop box, ensuring that envelopes tally with those
recorded in Logbook.
1.25 Counts money with a witness to verify amounts recorded on envelops.
1.26 Prepares bank deposit ensuring total deposit agrees with cash income.
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1.27 Prepare the daily General Cashier report & submit for FC’s approval
1.28 Prepare the daily G.C float count report & submit to the Sr. Accountant/FC for review and approval.
1.29 Prepares petty cash vouchers, disburses petty cash and prepares summary of same for approval by Financial Controller/GM
1.30 Maintains adequate change fund for all Hotel Cashiers.
1.31 Maintains register for payments of pending reimbursements to Cashier in accordance with Hotel Policy.
1.32 Deposits cash collection daily into the bank account for both properties.
1.33 Controls cash receipts and foreign exchange vouchers issued. To obtain quotes for Forex currencies & to ensure to sell with competitive rates
1.34 Disburses salaries of employees on paydays in accordance with Hotel Policy and Procedure wherever applicable.
1.35 Perform related duties and task assigned by the department head
Specific Duties and Responsibilities: (G/L Related/General Tasks)
1. Preparation of Bank reconciliation on a monthly basis for both properties with all relevant supporting
documents and to be submitted for the Review/Approval on or before 10th of each month.
2. Balance Sheet accounts reconciliation with all supporting documents. Balance Sheet accounts reconciliation
to be submitted for the review/approval on or before 15th day of each month.
3. To ensure to record/post all transactions into the relevant GL Code in respect of A/P, G.C and all other JV postings on a day to day basis.
4. To ensure that all relevant invoices/accruals are updated in the respective month. To assist for the month end closing/reporting as per the set deadline.
5. To conduct spot checking for the General Store from time to time to ensure that all transactions are updated in terms of items received/issued and the physical stock position is an error free. Further, spot check has to be conducted periodically for all House Banks (FO and F&B). Spot check has to be conducted for the Outlets
transactions, Night Audit process & Vacant Rooms etc. in coordination with all concerned.
6. To co-ordinate with all concerned for conducting SOE inventories periodically and record for the missing/damaged items if any. For Missing/damaged items the concerned DH has to give the details/justification and it has to be approved by all concerned.
7. Menus/Recipe costing has to be performed as and when required based on the operational requirements.